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Bluebeam subscription FAQ
Have questions about Bluebeam’s recent transition to subscription? Bluebeam now offers three Bluebeam Plans: Basics, Core, and Complete with functionality on desktop, web, and iOS mobile to boost your productivity.
To learn more about what’s included in each individual subscription plan, check out our comparison here.
Paul Mokler-TibbsTraining Manager
Upgrading to subscription allows Bluebeam to better support your work by delivering greater flexibility, peace of mind, and lower total cost of ownership (TCO). This includes the ability to:
- Easily and securely access your work from anywhere, in the office or in the field, through your Bluebeam.
- Quickly get stakeholders and teams up to speed with more integrated onboarding options and access to Bluebeam University at no additional cost.
- Seamlessly manage and administer licenses across your entire organisation, reducing administrative overhead.
To learn more about Bluebeam subscription plans and what they have to offer, click here.
We recommend transitioning to Revu 21, the latest version, as soon as possible, so you can leverage up-to-date functionality and get the most out of your investment with Bluebeam.
That said, you can choose to use an older version of Revu — even after you transition to subscription — to minimise disruption on your active projects.
NOTE: If you have Revu 20, you’ll continue to receive future updates/patches we may release to address critical bugs, but Bluebeam won’t be releasing any new product features/functionalities. If you have Revu 2019 or below, please see Bluebeam EOL FAQ.
Bluebeam Revu 21: US English, UK English, Swedish, Danish, Finnish, Norwegian, Dutch, German, Spanish, French, Italian, Korean, and Japanese.
Studio: US English only.
Bluebeam Cloud: US English, AU English, UK English, Swedish, and German.
Bluebeam Cloud is a new suite of cloud-based solutions that seamlessly connects with your documents and tool sets in Revu. With Bluebeam Cloud, you can work from anywhere via web or iOS device. The Markup Editor enables you to easily comment and collaborate on your project documents, while Field Tools allows you to effectively manage and track your punch, RFI, and submittal workflows on-the-go. All three subscription plans include access to Bluebeam Cloud.
To provide the most value possible in the office and field, all subscription plans include both Bluebeam Revu 21 and Bluebeam Cloud (web and mobile) functionality.
Revu will no longer be available via the editions (Standard, CAD, eXtreme) Bluebeam offered historically. Each subscription plan includes varying levels of functionality for Revu and Studio.
Basics doesn’t include the ability to create new Studio Projects or Sessions. For a full feature comparison, check out our page.
Bluebeam most comprehensive subscription plan, Complete, gives you full access to the functionality you’re familiar with in Revu eXtreme — plus brand new features to help you extend your work into the field on web and mobile.
Your current project data inside Studio will continue to be available to you as it is today. All your Studio data can still be accessed via your selected Studio server (US, UK, Australia, Germany, or Sweden).
Yes! Non-subscribers can set up a Bluebeam ID, install Revu 21, and sign in to access Studio. Within Studio, they’ll have limited access to colours and markup options — such as clouds, callouts, lines, and arrows.
In Bluebeam Cloud, subscribers can invite collaborators to view files and markups, as well as interact with punch items, RFIs, and submittals on the web.
NOTE: View Mode, which has been used by collaborators without a Revu license historically, will no longer be available in Bluebeam Revu 21. To learn more about working in Revu 21 without a subscription, please see this article.
When you log into Revu 21 with your BBID, you’ll automatically be authenticated and won’t need to log in a second time to access Studio.
However, you can create a separate BBID login just for Studio. Click here to learn more.
Currently, Studio Prime is not included with subscription. However, we’ll continue to support Studio Prime.
With Bluebeam Cloud, you can comment and collaborate on your drawings from anywhere using any web or iOS device, including tablets.
Licensing + transition
Subscriptions will be sold with annual billing and Net 30 terms.
NOTE: An annual contract is required. No monthly billing will be available.
While Bluebeam will no longer offer a concurrent user model, our new simplified self-serve licensing system allows you to effortlessly switch devices using your Bluebeam ID (BBID).
With a named-user license, you can log into Bluebeam Revu 21 and Bluebeam Cloud on up to five devices simultaneously.
To add new team members to your account, please contact Cadpro for assistance.
This will depend on how your organisation is currently using Bluebeam flagship solutions (i.e., Revu and Studio), as well as how your users will benefit from the new solutions (i.e., Bluebeam Cloud) and enterprise-level capabilities Bluebeam are rolling out with subscription.
Subscriptions are renewed on an annual basis, giving you uninterrupted access to products, services, support, and Maintenance. If you decide to not renew your subscription after one year, you’ll still be able to access your project data (in Studio and Bluebeam Cloud) and have the ability to export it.
If you decide to not renew your subscription, you won’t be able to continue using Revu 21 and must go back to the previous version you used (Revu 20 or below).
We highly recommend that you roll out subscription across your entire organisation, so you can manage all your licenses more easily, while providing your users with the latest Bluebeam solutions.
However, if you choose to, you can start by initially rolling out subscription to a subset of your users for testing and then continue to expand usage as needed.
Training + onboarding
Nothing will change for your users since they’ll continue to experience Revu and Studio (Projects/Sessions) as they do today. Bluebeam Revu 21 will have the same UI as Revu 20, but now users will be required to log in to access the application.
NOTE: All features in Revu 21 are the same as you know them in Revu 20, but the functionalities included in each subscription plan is different than in Revu Standard, CAD, and eXtreme.
All Bluebeam subscribers will get access to Bluebeam University, which includes comprehensive training materials for Revu and Studio at no additional cost.
Cadpro also provides a full-day training course for you and your staff with the knowledge and skills to create, edit, markup and collaborate on AEC documents using Bluebeam Revu. View training course & schedule here.
After upgrading to Revu 21, you can expect workflows/processes to remain unchanged. The UI will be the same and there’s no difference in how features work. The primary difference is that you’ll be required to log into Revu 21 with your Bluebeam ID (BBID) to access its features. Also, if you’d like to leverage Studio with the same BBID, you won’t have to log into Studio again since you’ll already be authenticated. Otherwise, Studio functionality is the same as well.
NOTE: The login experience will be similar to tools such as Office365, where you’re expected to authenticate (log in) on a recurring basis (e.g., once every 30 days).
Technical + integrations
√ Bluebeam Revu 21: Windows Desktop
√ Bluebeam Cloud Markup Editor: Web & iOS
√ Bluebeam Cloud Field Tools: Web & iOS
Revu 21 is only accessible as part of the named-user log in experience included with Basics, Core, and Complete subscriptions. All subscribers must authenticate (log in) while online and will enter a 14-day grace period when they work offline. Once that period expires, you’ll need to connect to the internet to refresh your credentials.
Bluebeam doesn’t plan to release a named-user login that supports offline access indefinitely, and manual registration isn’t possible with a named-user login. For more information about working offline in Revu 21, please see this article.
The installation process will be the same for Bluebeam Revu 21 as it is for older versions, except registration is no longer required after the software is installed.
The installation package will be similar to that of older versions in size and installation experience.
NOTE: Revu 21 will be accessible to subscribing users only.
Deploying Bluebeam Revu 21 to users’ desktops will be very similar to previous versions — with the exception that registration is no longer required.
To take advantage of the new license management system (LMS) available with subscription, your IT teams will want to designate an Org Admin who can log into the Bluebeam Subscription Management Portal to assign subscription licenses to named users. This can be done in bulk. Once a subscription plan is assigned to a user, they can log into Revu and Bluebeam Cloud solutions from anywhere using a single ID (BBID).
Bluebeam Cloud is only available with a subscription but doesn’t require any deployment for the web experience since it can be accessed via a browser. However, your users will need to download the mobile app to their device.
NOTE: No product registration is necessary for Bluebeam Cloud Solutions — they’re accessed via Bluebeam ID.
With Bluebeam Revu 21, there are no major changes to the MSI deployment process. However, some of the parameters have changed — mainly, the serial number and product key have been removed since they’re no longer relevant for named-user licenses.
If you’re already using Studio Prime, existing integrations will continue to work in the US.
However, BBDN and Studio Prime API support is now limited:
- No new features/updates/enhancements
- No consultation for custom integrations
- No debugging for custom integrations
NOTE: Bluebeam no longer approving new commercial integrations with Studio Prime or new Bluebeam Developer Network (BBDN) memberships.
Bluebeam currently offers regional data storage via servers in the US, UK, Australia, Germany, and Sweden. Data storage is through Amazon Web Services (AWS).